How to Conduct an Online Board Meeting

A board meeting that is online is an excellent way for your organization to hold productive meetings without the physical limitations of a traditional gathering. Utilizing an online tool for board meetings, you will save time and money by avoiding costs for travel and manual procedures such as recording attendance and taking minutes. This will allow you to expand your board membership pool by including those who are unable to attend in person.

Getting started with an online board meeting is fairly easy, though you'll have to provide each participant with the necessary link prior to the meeting. It may also be helpful to send an initial link to the meeting participants prior to the first meeting to ensure that all equipment is functioning properly.

A clear agenda is vital for a successful virtual boards meeting. Make sure to include an "any other business" item in case there are any issues that aren't addressed in the rest of your meeting. This allows you to keep your agenda moving in the right direction and increase productivity.

Be sure that all of your discussions are scheduled with an appropriate amount of time and the intended conclusion for each. This will give the board members a sense of structure and will help you get through the meeting in a timely manner.

By providing everyone with copies of your agenda as well as any other pertinent documents to prepare them to share their knowledge. Additionally, you should use video conferencing for your board meetings as this will enhance engagement and allow participants to look at each other's body language to better comprehend non-verbal communication.
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