Virtual meeting software can provide collaboration and communication tools like video conferencing, instant messaging, screen sharing and much more. They allow remote workers to collaborate on projects as if they were in the same room. Some virtual meeting software lets attendees join meetings from mobile devices. The possibility of hosting and attending meetings without needing to be at the same physical location can help companies overcome the challenges caused by scheduling conflicts and travel issues or office closings. Additionally, fewer trips could result in lower carbon emissions.
There are some best practices to adhere to when conducting virtual meetings. These can help ensure that meetings are efficient and productive.
Plan an overview at the conclusion of every meeting. This will allow attendees to review and recall important meeting points. This will also show the attendees that you value their time and organize meetings with a clear and well-organized structure.
Create a customised dashboard for meetings - Create a dashboard with widgets that show key meeting metrics such as the number of participants, meeting duration and more. This will help you determine what's working and what isn't in your meeting processes.
Select a platform that has the features you require to conduct your meetings. For instance, if require participants from different locations, then choose a platform that has international call-in capabilities. If you need to share content during your meetings then go for one that can provide screen sharing and real-time editing. It should also be able to support multiple types of content such as images, websites and PDFs. Lastly, ensure that the app has in-app support to help you troubleshoot any glitches during your meetings.