prepaid expenses journal entry with Examples of Insurance & Rent

unearned revenue

Net income on the income statement would have been too high . The Supplies Expense amount on the income statement would have been too low ($0 instead of $100). Be sure to write off this account in youraccounts receivable ledger, so that it agrees with yourgeneral ledger. Our solutions for regulated financial departments and institutions help customers meet their obligations to external regulators.

What is the adjusting entry for prepaid expense example?

Example of Prepaid Expense

Each month, an adjusting entry will be made to expense $10,000 (1/12 of the prepaid amount) to the income statement through a credit to prepaid insurance and a debit to insurance expense. In the 12th month, the final $10,000 will be fully expensed and the prepaid account will be zero. the expired/used insurance as of the end of the month. Again, anything that you pay for before using is considered a prepaid expense. After opening its retail location, Johnny’s Mattress Emporium also needs commercial renters insurance to protect its assets. As the insurance coverage expires over multiple future periods, a series of subsequent entries such as the one above are made. Insurance policies (Property, Fire etc.) are typically paid upfront and can be enforced for many months into the future. As the name implies, Prepaid Expenses represent a prepayment for a future expense.

Accruing for Operating Expenses

At the end of each Adjusting Entry Example: Prepaid Rent period, adjusting entries are necessary to recognize the portion of prepaid expenses that have become actual expenses through use or the passage of time. Accrued revenues are revenues that have been earned but not yet collected or recorded. Interest is earned on the notes receivable as time passes. At the end of an accounting period, there would be notes receivable where the interest has been earned but not collected or recorded.


Our employees worked and generated revenue, so we must match the expense incurred for the revenue generated. There are several types of expenses that should be accrued.

Prepaid Rent - Deferred Expense

Since they have not yet incurred the rent expense, the company should record an asset as they will be able to benefit in the future. If your business is a corporation, and your corporation has declared a dividend payable to shareholders, the declared dividend needs to be recorded on the books. Assuming the dividend will not be paid until after year-end, an adjusting entry needs to be made in the general journal. If you extend credit to numerous customers, and your experience is that a certain number of your sales on account will be uncollectable, you should probably set up a reserve for bad debts. That way, your books and financial statements will more accurately reflect your true financial picture. At the end of every year, you should evaluate your accounts receivable and adjust your allowance for bad debts accordingly. A prepaid expense is an expenditure paid for in one accounting period, but for which the underlying asset will not be consumed until a future period.

Asesores Mobiliarios GHZ